Access Study Abroad with the Gilman Scholarship – Program Overview

Access Study Abroad with the Gilman Scholarship – Program Overview


All right, so on behalf of the Department
of State’s Bureau of Educational and Cultural Affairs I would like to thank
you all very much for participating in this webinar. I work at the Institute of
International Education here in Washington, DC, Kyle is at our New York
City office, and we implement this program on behalf of the State
Department. My name is Jeff Carey and I’m an Outreach and Recruitment Manager here.
I’ll go through the general information on this scholarship and hopefully answer
many of the questions that you have, but of course you will have more so ask
those throughout the course of the presentation and we’ll get to them at
the end. So the Gilman Scholarship, as I mentioned, is sponsored by the Bureau of
Educational and Cultural Affairs also known as ECA at the State Department. ECA
leads a wide range of academic professional and cultural exchanges that
include approximately 40,000 participants annually; those are people
coming to the United States and people from the United States going abroad. The
goal is to increase mutual understanding and respect between the people of the
United States and the people of other countries. So, bear that in mind when
you’re writing your essays for this program that we’re really looking for
people who can be good citizen diplomats while they’re abroad, people that can put
the United States’ best foot forward and also reflect well on their own
communities, their universities, and themselves individually. ECA’s goal is
to promote mutual understanding and they do so by facilitating opportunities of
academic, professional, athletic, and other cultural exchange. Gilman, the Gilman
Scholarship, is just one of the many programs sponsored by ECA, and Gilman
scholars have become a part of a network of approximately 40,000 people who
participate in these programs every year. You can learn more about ECA and the
variety of opportunities they support by visiting their website which is
exchanges.state.gov. Gilman scholarship specifically is operated by
an office within the bureau called USA study- US Study Abroad. The US Study
Abroad Office is committing to shape- committed to shaping and sustaining a
more peaceful prosperous and just world by increasing and diversifying
participation in study abroad. So I would also encourage you to visit their
website at studyabroad.state.gov to learn more about the other
opportunities that they offer some of which you may be eligible for now some
of which may interest you in the future let’s focus on the Gilman Scholarship. So
the Gilman Scholarship is named after Benjamin A. Gilman, who was a congressman
from the state of New York. He was the sponsor of the International
Opportunity Act of 2000 and the goal of the scholarship is to enable students of
limited financial means to study or intern abroad and thereby gain skills
critical to our national security and our economic competitiveness. The Gilman
scholarship is nice because it broadens the US student population that can
study an intern abroad by supporting undergraduates who might not otherwise
be able to participate. The program also aims to encourage students to study an
intern in a diverse array of countries around the world, so we’re looking for
people both who are going to some of more traditional study abroad
destinations, but especially for those folks who want to go to places that are
less common places like Asia, Africa, parts of Latin America. We also encourage
students to study languages and especially what we call critical needs
languages, and I will talk about that component of the award later in this
presentation. One thing I do want to let everyone know
though – very important – for any veterans out there, veterans of military service
are encouraged to apply and preference is given to veterans when other factors
are equivalent. So we’re definitely looking for veterans, we’re also looking
for other types of non-traditional students. So if you are not an
undergraduate who started school right out of high school,
this is still an appropriate program for you. We have a lot of people who come to
university later in life and benefit from the Gilman Scholarship as well. And
as you can see, we’ve awarded over 25,000 of these awards over the years since
2001, and they’ve studied in a hundred, over 140 countries, which is a the vast
majority of them. Let’s talk about the impact of the Gilman Scholarship. 71% of
Gilman Scholars would not have been able to study abroad without the scholarship-
that’s what they tell us- so that’s why financial need is such an essential
element of this scholarship. 87% tell us that they were the first in their family
to study abroad and the program has been especially successful in supporting
students who have been historically underrepresented in education abroad and
this includes but is not limited to first-generation college students,
students in these STEM fields (science technology, engineering, and mathematics),
students from ethnic minorities, students with disabilities, and students studying
at HBCUs or other minority serving institutions, and students studying at
community colleges. So if you are a community college student or advisor
this is an appropriate program for you And also, we are looking for students
from states that participate less often in study abroad. Now I won’t list what
those are, the the stats on that changes every year, but we’re looking for all
sorts of measures of diversity including the type of institution and the state
that you come from. So please talk about all of that in your application. 15% of
our Gilman Scholars have participated in career-oriented experiences, that is
internships often related to future professional goals. That is a growing
proportion as well of our students. As long as it is a credit bearing program,
it would be eligible for a Gilman Scholarship. So again, there are some of
those stats that I mentioned earlier. Now, every year
we give out over 3,000 scholarships and the scholarships can be up to $5,000. The
award amounts, of course, will vary depending on the length of study, the
students need, and the selection process, but we do give out awards for for the
summer term, for spring for fall, and for the academic year. Now, I’ll talk about
this again later in the presentation, but the award cycle that we are in now, the
one that opened this week and closes in March, is for the summer, the fall, or the
academic year. If the program you want to participate in start next spring,
then you would apply during the fall award cycle. So right now we’re looking
for people to apply for the coming summer, the fall, or the academic year. We
also have the opportunity for students to supplement their that $5,000 with an
additional 3,000 for the study of critical needs languages. So, the Critical
Needs Language award is for those languages listed there on the on the
slide. So things like Arabic, Mandarin Chinese, Korean, Russian ,Turkish; these are
languages that we are emphasizing for the Critical Needs Language Award I want
to tell everybody that of course this is a very competitive award but it is also
attainable for for you. Generally about one in three to one in four of the
applications that we receive are awarded. So the odds are good, especially if you
really focus on our selection criteria and if you understand the spirit of the
Gilman awards. Let’s talk about eligibility. Okay, these are the basic
criteria you have to meet in order to be eligible for this scholarship. You must
be a US citizen by the time the application is due, so you must have been
naturalized, you must have you or naturalization certificate by that
point, but we do give this award to a lot of people who are naturalized citizens
as well as citizens who were born citizens. You must be an undergraduate
student during the time that you are receiving the Gilman Scholarship.
Undergraduate, by the way, includes both people pursuing bachelor’s degrees as
well as associate’s degrees just to clarify that further. You must be
receiving a Federal Pell Grant during the term of your study abroad or
internship, and we will ask for certification of that from your
financial aid advisor. You must be studying abroad for academic credit; your
study or internship abroad needs to be receiving some credit from your
institution. That is something you can discuss with them if the standard
practice is not to give the credit. You may be able to work it out with your
study abroad office or your advisors at the institution to give credit to a
program that you have found, but regardless, it must be a for-credit
program. And you must be studying in a country with an overall travel advisory
level of one or two. Now this is new, so let me explain what this means. The US
Department of State has established a new travel advisory system this is
distinct from what they had in the prior era where they would issue something
called a, excuse me, they would issue something called a travel warning. Now
they issue travel advisories on countries. I am going to… I’m going to
send a response to everyone participating with the website address
where you can see these travel advisories as travel.state.gov/traveladvisories in order to read these. I said that in response to my colleague
who also me that [email protected] is the email
address that you would write to if you have any questions, but let me
essentially explain what the travel advisory level one or two means. There
are four levels now of travel advisories one is called exercise normal
precautions, two is exercise increased caution, three is called reconsidered
travel, and four is do not travel. And if you look at the map of travel advisories
I think you will understand why certain countries are classified the way that
they are. The good news for Gilman is that travel advisory level one or two
encompasses many many countries on Earth, you should be aware though that if the
country has an area of increased caution, even if it is level one or two, you may
not participate in a program that goes to that area of increased caution. So
please review the specific listing for the country or countries in which you
are planning to study so that we make sure that you are eligible. And then
finally, your program in order to be eligible must be at least three weeks in
duration if you are in a bachelor’s degree program, or two weeks in duration
if you are at a community college. So that is the minimum duration. I would
also like to qualify that further by saying that that must be a minimum of
three weeks or two weeks in the same country. Okay, some of you will be
proposing programs that go to multiple countries and that is okay, but at least
three weeks if you’re a bachelor’s candidate or two weeks if you’re an
associate’s degree candidate are required to be in the same country in
order for your program to be eligible for the Gilman Scholarship. Okay let’s
talk about quickly how to apply. So there is an online application and that is how
you need to get this started. Okay, that’s also how you are going to identify the
advisor that does that advisor certification. So the online
application itself includes a description of the program that you will
be participating in, it includes two essays which we’ll talk about in a
second, there are transcripts that are required-
if you are at a current institution then we need an official transcript from that
institution, if you have transfer credits from other previous institutions or have
studied at other previous institutions of higher learning we will accept an
unofficial transcript for those but your current institution we need an official
transcript. And then as you are filling out the online application and after
you’ve designated your home institution, we will ask you to identify your
advisors. Once that’s done it goes to a study abroad advisor and a financial aid
advisor. Those advisors will need to certify that you are eligible, based on
the Pell Grant requirements, to participate in this program, and the
study abroad advisor that you are prepared to participate in that study
abroad program. So it’s important after you have identified who your study
abroad and financial aid advisors are to follow up with them to make sure that
they are aware of your application and also to get their input because they
have assisted a lot of other people through this process and I think will be
able to give you useful advice as well. So do take advantage of those resources
on your campus. Okay. Essay number one on the Gilman
scholarship application is the statement of purpose. Now all of these essays are
7,000 characters in length, so just to put that in perspective, that’s about a
page and a half of writing. That’s not a lot in order to say – a lot of space in
order to say a lot about yourself, so really make careful judicious use of the
space that you have in order to say as much as you can about
yourself and your suitability for the program. So this first essay, the statement of purpose, this is how we get to know you
and your reasons for studying abroad. To think of it another way, it’s like a
personal interview on paper. This scholarship has a lot of applicants, we
do not have the time to conduct interviews, so this – it’s really important
that you say everything that you would want us to know about you
that is relevant to this program in this essay. So it’s really important that you
talk about the impact of the study abroad program on your academic goals, on
your professional goals, and on your personal growth as you can see in that
that second gray box. You + Program + Goals. We need to get a
sense of all of that, we need to get a sense that all of these things are
related to one another, that you picked the right program for yourself and that it’s
going to get you where you want to go professionally. So make sure that you are
addressing all of that in a way that’s clear to anyone reading your application.
We also like to know what inspires you to study abroad. You know, talk to us
about it in an exciting, in exciting terms, why are you excited? Get us excited
for you to participate. You should also use this space to talk about the
challenges that you faced and challenges that you’ve overcome. Most of you have in
the past filled out, you know, college applications, and that is something that
you’re asked to do on those applications as well. So take advantage of this
opportunity and do it here: talk about adversity you’ve overcome, talk about
what makes you a unique candidate. Okay, essay number two is where we talk about
what’s called the Follow-on Service Project. The US Department of State
values the multiplier effects of these exchange programs. Like I said, it’s
critically important that all of the exchange programs run by the State
Department further mutual understanding between
people around the world. So we want to get a sense that you are going to
continue to share the experience that you’ve had abroad after you come back. In
this essay what we’re asking you to do is to talk about how the Gilman
experience is going to enable you to motivate other people in your community,
however you want to define, that to do something similar, to also participate in
programs like this, be it university level education if you’re coming from a
first-generation background, or to participate in study abroad if you’re
part of a community where those opportunities are not well known. The
idea is to show that the Gilman Scholarship can make this – the
opportunity to study abroad – possible for everyone. The project can be completed on
your home campus or it can be in your local community, but we’d like it to be
completed within six months of your return to the US. We are going to look
at the creativity and feasibility of your of your proposal, so it’s important
that you propose something that’s realistic. Now it is also quite common
for people who have participated to alter their approach a bit after having
been abroad because they realized something about their program would make
it particularly appealing to someone else, or they found a new way to tell
their own story. So what you’re proposing should be feasible, and most people are
going to follow through with the program that they described, but don’t feel like
you are necessarily going to be held to every single letter of that later on.
What we’re really looking for though is that you are going to give back to the
communities that you’re already a part of, so use those activities and
organizations that you’re already involved in for inspiration: your student
clubs, your academic departments. Perhaps the study abroad or financial aid
offices that you interact with during this process will also want to make use
of your experience to promote the opportunity. So talk to people on campus
before you submit your application so that you
have a really good sense of, you know, some of the things that you might be
able to do and how you can give back. So really do consider your audience, your
tools, and your timeline, and like I said, create a follow-on service project that
is both creative and feasible. Now for those of you that are applying for that
additional critical need language award there is an optional third essay. The
first thing that we want you to address is that you are actually studying a
critical need language. Now, the list of those I’ve already shown you- it’s also
on our website. We’ll also be doing a subsequent presentation for you on the
Critical Need Language Award, so we’ll send out a reminder about that and if
you have a lot of questions about that, that will give you another opportunity
to ask them and to hear a more detailed presentation. But things to think about
if you are going to apply for the Critical Need Language Award: First, is it
a critical need language, second, and this is really important is it predominantly
spoken in the country you’re going to. So let me use the example of Arabic, and I
will use an example of a student that actually came to us and asked this
question. The student said, ‘I would like to study Arabic’ and I said, ‘Great, that’s
a Critical Need Language Award’ and they said, ‘I found an excellent program to do
that in Poland.’ Well the problem is that Poland is not really where Arabic is
spoken, so that is not really an appropriate country to go to in order to
study that language. You really do need to study these critical need language
critical need languages in an immersive environment. So please pick a country
where that language is actually spoken and then the essay itself is really
going to focus on how your study of the language relates to your academic and
career goals. So it’s important that this essay be focused on the language itself
and it should not be redundant to essay number one the personal statement. Use
that space to talk about the broader study abroad experience the destination
country your academic major, things like that. Essay number three,
if you’re talking about critical need language, this is really where you focus
on what have you already invested in the study of this language and why are you
going to continue to invest in the study of this language. How is it going to
enhance your personal goals. Okay, I’d like to just very briefly touch on
timelines. Now, we are currently not in the timeline that is displayed here.
As I said, if you are applying for the spring or would like early consideration
for a summer award please apply for that between August and October. The award
cycle that we are in right now is the summer, fall, or academic year. So these
are programs that start this summer, this fall, or start in the fall and then
continue for the rest of the academic year. And we have definitions of when
those dates cut off dates actually are on the website. But the application is
currently open, and then your deadline is going to be the first Tuesday in March.
To save you time looking that up on the calendar that is March 6th. So that’s the
date by which you will need to submit your completed application and then your
advisors will have another week to finalize their certifications. But like I
said, it’s still a good idea to reach out to those people and ask them for their
assistance and support earlier on in the process so that you can take advantage
of their expertise. All right, I want to go over a few of the things that make
for a strong application really important that you take all of these
into consideration the first one guess what you’re already ahead of the curve
on because you are participating in this webinar in the first week the
application is open you are planning ahead and you are starting today so the
sooner that you start the better I should let you know that the survey of
previous applicants indicated that it takes on average five to ten hours to
complete the scholarship application so the more time you give yourself to do
that the better you’re going to do it’s also a really good idea to get another
set of eyes on your application so talk to your advisers start your application
find your advisors on the drop-down menu in the application and reach out to them
to let them know that you are applying they will have a lot of advice for you
you should also talk to other advisers that you have on your campus people like
your professors people like faculty mentors for any clubs that you’re in
talk to other more experienced undergraduate or graduate students who
have had an international experience to talk to them about what made that
special and important for them and how they think you should try to articulate
your goals in the in the in the essays it’s a good idea to start early as well
in researching your study abroad program and your destination options you of
course need to select a program that meets Gilman eligibility criteria in
terms of duration please reach out to your Study Abroad Office and see what
the offerings are that they provide it is possible to have you know third party
providers as long as that is acceptable to your University’s study abroad
advisor and to your and and something that you can receive academic credit for
but doing the research early will allow you to compare these different options
and pick the one that’s most appropriate to you invest time in your essays start
early and have them proof read and answer all of the essay prompts answer
the questions we’re asking not the questions you wish we had asked so
usually the best evidence that someone is not answering the questions we’ve
asked is that they have recycled an essay from another application it
answers a whole different set of questions and that is not a good
strategy you really need to tailor your essay
right a unique essay for the Gilman scholarship really it’s not going to be
that difficult if you start early and you really think about what is
motivating me to participate in this but start early and have other people
proofread them I was sitting on a panel today where some of our review panelists
made note more than once of shoddy editing in some of the essays that they
looked at and then these were candidates that they thought were otherwise strong
but that can make the difference between you being on the bubble between the
people who are selected and the people who aren’t and being in the top tier of
applicants of course check your application for accuracy it needs to be
consistent and accurate and know where to get the information you need to
answer the questions that you have so those are again going to be your
advisors but it’s also going to be the Gilman website we have contact a contact
us page where you can reach out to us so please take advantage of that and I’ll
put the the actual contact information up at the end of this particular
presentation but another place you can find a lot of the information you need
is on our various social media channels Facebook Twitter in particular are very
busy we are making increasing use of Instagram and are going to try to share
more of the photos and photo based presentations from our alumni while
they’re abroad we have informational videos up on YouTube and we have a
couple more of these webinars coming up those are also available through the
application portal you can sign up to receive a newsletter from us and I
should probably review whether we’re using Google+ now or not that is I think
kind of a defunct social network so we may want to take that bit off the slide
but one thing that is definitely very active and I hope you will all Google
this right now and read back through the archive it goes back years is the Gilman
global experience blog we have loggers that are
out in the field right now participating in their study abroad experiences and
you can you can read what they’re doing we have vloggers who are creating their
own videos to share with you about their experiences and we have guest posts from
our alumni ambassadors these are people who had previously participated in the
program who are now sharing their wisdom in retrospect of the value that the
Gilman experience had for their current academic and professional trajectories
so I really really encourage you to visit the globe Gilman global experience
blog you will learn a lot from it and keep an eye peeled for the hashtag
Gilman scholarship that’s where you will find announcements particularly this
program few other resources obviously Gilman scholarships org US government
the State Department and the Department of Defense have other programs that are
very similar I’ll run through them very quickly just note that it is possible to
win the Gilman and then go on to win these other awards we have many people
who are participants in more than one of these the critical language scholarship
is something you can participate in as an undergraduate these are summer
programs for again the study of those critical languages many of these do
require an existing proficiency in the language so it’s a good idea to invest
your time now with Gilman in the study of that language before applying for the
critical language scholarship so that you will meet the proficiency
requirements that some of those languages carry there’s the Fulbright us
Student Program which is something you can do after you’ve completed your
bachelor’s degree this is a really exciting opportunity to go abroad long
term up to a year as a citizen ambassador either to conduct your own
self-designed research program or to be an English teacher and teacher trainer
so I would encourage you to consider that very prestigious award and there’s
also something called the Boren scholarships and fellowships the
deadline for which is spend a month away but that’s another US
government scholarship for undergraduates or fellowship for
graduate students emphasizing the longer term study of of critically needed
languages for the purpose of preparing for careers in the government so all of
these are exciting opportunities that many of the alumni of Gilman go on to
pursue you can find more information on these opportunities and more at study
abroad dot state gov and then finally if at any point during this process you
have any questions please give us a call our 800 number is Kyle if you’re talking I can’t hear you
I don’t know if you’re muted okay we seem to be having um a technical issue
let me you see if I can find our QA person okay I’m going to look through
some of these questions myself and answer a couple of them well I’m trying
to see what’s going on with Kyle okay one of the questions that we have is I
have previously studied abroad before am i able to receive this award the answer
to that is yes let me see here I have somebody else online who might be able
to step in and do some Q&A in just a second okay Randy I’ve added you to the line
can you hear me can you hear me yeah I can hear you okay all right great so
thanks for being on the line Randy what other questions are we getting in and
Randy knows this program better than I do honestly she’s also an alum so she
feel free to answer any of these yourself
oh thanks Jeff you know the program pretty good too though there’s a
question about if you have studied abroad before can you apply for Gilman
the answer is yes as long as you meet the eligibility requirements you can
definitely apply for the Gilman scholarship just make sure in your essay
to talk about why you want to study abroad again and then why you’ve chosen
to go abroad to this country and on this new program and how going abroad another
time for this other program that you’re applying for the scholarship for will
help you meet your academic and professional goals
let’s see another question is since the deadline is 11:59 p.m. on the 6th at
Central Time does that mean it is at 0 midnight 59 a.m. on the 7th um okay so
we’re not I don’t think we can engage in the in the yeah recommend doing is
wherever you are in the u.s. right now whether you’re in New York if you’re in
Eastern time if you’re in California just Google what time is it used and you
can see whether you are one hour ahead of Houston or two hours behind
11:59 p.m. means that yes it would be 12:59 a.m. if you are on the East Coast
it’s two hours earlier on the west coast on just Google what time is it in
Houston right now to figure out what the time differences but but Randy I would
like to discourage people from paying too close of attention to you know when
the midnight hour strikes on the the last day because if you are working
right up until that point you’re to have issues regardless you really
need to try to submit this with you know some hours at least if not a day or two
you know just to make sure that there are no technical issues in the
submission that you need to resolve if you submit early and you discover
that something’s missing or you forgot to include something we can reopen your
application and allow you to make changes to it please please please don’t
don’t submit this at the last minute it doesn’t it’s not a good idea yes I agree
do not wait until the last minute and I just know that sometimes people on the
West Coast will get confused and think they have a couple of other hours really
the best practice is try to just get it in earlier in the afternoon have it in a
day or two ahead of time you don’t want to get locked out of the system because
it’s overloaded or your computer crashes and you miss the deadline I’m trying to
plan ahead um let’s see another question is does the Gilman scholarship require
letters of recommendation no it does not there are advisors certifications that
we’ve noted the the study abroad advisor and the and the financial aid advisor
that this particular word does not require letters of recommendation great
this is where I should add this is where that transcript that you include becomes
important because you know that that’s going to sort of be the ratings that
your professors have given you there is no specific GPA requirement but if you
have had issues in courses related to you know your your the main academic
thrust of your proposed study abroad you may want to address those in your first
essay thanks yeah that was also a couple of questions that have come in about GPA
requirement is there a GPA requirement there is not but as Jeff mentioned if
you’ve had a rough semester if something happened um and you just didn’t perform
very well one semester or maybe there’s one
particular class that you just have trouble in you can address that in your
essay I wouldn’t spend a ton of time on it but you can notice well we did say an
essay number one that that’s kind of where you address the challenges that
you’ve faced but I do want to on I do want to reframe that maybe slightly and
and it’s not just where you address the challenges that you’ve faced it’s where
you addressed the challenges that you’ve overcome and how you did it so that that
is where you can sort of bravely face any any hiccups that might have occurred
at some point in your academic career but but give us give the review
committee the sense that you are you know kind of improving from that
experience okay um let me see we have a lot of questions here which is great
someone wants to know can you receive the Gilman scholarship if you are
pursuing a second bachelor’s degree question before it seems like you would
be basically eligible Randy have you encountered that particular scenario yes
it just depends on if you are receiving the Pell Grant so if you I know you’re
only allowed to receive the Pell Grant for a certain number of years so if you
didn’t receive the Pell Grant at all during your first bachelor’s degree and
you’re getting well great now during your second bachelor’s degree as long as
you feed the eligibility requirements then yes you would be able to apply and
could be selected what are the chances of being awarded Gilman scholarship and
how can I make myself stand out in such a large applicant pool so we did I mean
I think we addressed a lot of this and it throughout the application um you
know typically the numbers are somewhere between one and three and one and four
so you know 25 to 33 percent acceptance rate which is quite good but you know in
order to stand out you really need to make sure that you remember the spirit
of these awards and that you focus on answering the questions that were asked
so you know you really need to talk about why study abroad this particular
program are is essential to your your professional personal and academic goals
why you’ve selected a program that’s appropriate for you and also talk to us
about you know what makes you a unique person to invest in so to speak you know
what are you going to bring to this experience and what are you going to
take away from it and then of course in that follow-on service project I say you
need to talk about how this is about more than just you how this is about
your community your your community of you know where you come from your
community at school your community through certain clubs and volunteer
activities things like that Randy what else does you add to that yeah I
recommend also making sure that you make a clear connection between the country
that you’re studying abroad in and the program you’re going on and how that
relates to your professional and academic goals yes make sure it’s clear
make sure that whoever’s reading your application can see that yes it makes
sense that this has to do this program in Germany it’s the only program that
makes sense for them um I I would recommend reflecting on your reasons for
going there and don’t don’t give a general explanation about how you really
want to experience the culture of a certain country um try to give some more
concrete details about the choice of country and the choice of program and
that can really help you stand out yeah that’s a good point I think in you know
the panel again that I was participating in you know we had people who did a very
good job of explaining why the program you know in terms of the credit hours
and things like that but they didn’t really address why the country in
particular why that destination likewise we’ve had other people who have done a
very good job of explaining their interest in a particular country its
culture its language but then when we look at the program and compare it
against their academic major you know the connection isn’t there and they
haven’t quite explained it so really make those connections explicit explain
why you’re going on this program and country and why that’s relevant to you
all right thanks we have some other questions um what about if a student is
receiving financial aid from other places maybe they’ve gotten a grant
through their school and they have another scholarship how does that affect
getting Gilman I’ll defer to you on that one Randy so you can still get the
Gilman scholarship if you are even if you’re getting funding from other places
part of the application process we ask your financial aid advisor to tell us
how much other grants and scholarships you’re getting that does not include
education loans we don’t care about any loans that you have because you have to
pay those back so we’ll have information on what the total cost of your program
is and how much financial aid you’re getting from other places and that helps
us determine how much need that you have so yes it is possible to get the Gilman
scholarship even if you are getting scholarships and grants from other
places um if you still have need if your program is very expensive on the Gilman
scholarship to help fill in part of that gap how long do students have to wait
until they hear back about whether or not they received the Gilman scholarship the award announcement is typically I believe about a month month and a half
after the award deadline or the application deadline right it depends on
what application you’re filling out so if you are submitting a summer
scholarship application we plan to announce those awards in April the due
dates are CH six so we will be announcing that mid I think mid April if
you are applying for the full scholarship that will come out that
award will be announced late May early June and if you go to Gilman scholarship
org there is a section under the applicants tab where there is a
deadlines and timeline calendar so that if your
planning ahead and maybe you’re thinking about applying later this August for
spring scholarship you could take a look at when those awards are announced as
well we’ve got Kyle on the line if you want to if you want him to ask and we
can just answer Randy sure that works I’ll either yes I’m back welcome uh
let’s see what questions are still left to be honest what materials are required
for the application process we did we did go through that a bit earlier but
just to reiterate the application requires a program description it
requires essays you know the essays that you write yourself at least two for the
personal statement and the following service project and then an optional
third if you are pursuing the critical need language award we require an
official transcript from your current institution and unofficial transcripts
from any prior of institutions of higher learning so after beyond high school and
then we need certifications from your advisors that you designate in the
application so those are those are the materials it is as I said it’s something
that takes a little bit of time to fill out but it’s not it’s not overly
document heavy great Thanks um can you please give more tips about the
statement of purpose you know we did we did go over it in
some detail and I think we I think we’ve addressed that again like I said it’s
really that combination of you plus the program plus your goals your academic
professional and personal goals and the challenges that you’ve overcome to get
there I would recommend going to Gilman scholarship org
and if you go to the applicant section and go to the essays portion of that we
have the prompts written out and really all you have to do to make sure that you
have a strong application make sure that you’ve clearly answered each of those
thromes be Kapla k shion’s only address one or
two of the prompts so make sure that you’ve just clearly answered each of
those prompts for the statement of purpose essay and I really recommend
taking your essay to your campus Writing Center having a friend look it over
I’ve referred looking over I have a few people read your essay and see if they
would give you a scholarship cuz sometimes things that we write make
sense to us people so I recommend having a few people proofread your essay make
sure it makes sense and really just go to that section on our website Gilman
scholarship org it’s under the applicant section and then go to essays and you
just take a look at each prompt and make sure that you think about each one and
answer every single question that’s listed there and there are there are a
few prompts for each essay but that does not mean that you answer them in a
bulleted format they really should flow one into the other these are all
questions to which the answers are complimentary so it should be easy
enough for you to address all of them in a cohesive essay great thanks our award recipients allowed to work
while they’re studying abroad well in a limited fashion yes they’re allowed to
do internships for credit in terms of working for in terms of working for for
money I think that that would distract from your academic pursuits so you know
in the sense that the it’s a credit bearing internship and you would be
working in an office or a laboratory or some other sort of professional setting
then that is appropriate but not only would it not really be appropriate under
Gilman for you to be working you know kind of odd jobs but it’s also probably
not going to be legal in the country where you are under the terms of the
visa usually the visas that are given to students and exchange visitors are
distinct from the visas that are given to temporary workers or long-term
workers great how is the dollar amount for the award how is that determined the
dollar word for the amount for the amount of the award is is determined by
the cost of your program the study abroad programs that the vast majority
of our applicants are applying for are going to have a list of costs associated
with them and it should be fairly clear from that list what the costs are that
you can apply for there are ceilings on the award so if
there are additional costs beyond what Gilman can cover you will need to find
other sources of funding for those additional costs as I said it’s a
maximum of five thousand for the base award plus an additional three thousand
potentially for the critical needs language if you are studying a critical
needs language I want to add that the quality of your application also is part
of the determining factor of how much of a scholarship you will get if you turn
in a week application you won’t be selected and the Gilman
scholarship is not guaranteed so you still want to try and submit the best
application you can and that will also play a determining factor in the dollar
amount along with the financial need okay
this scholarship supplemental to our financial aid in paying for this program
yes it is it is supplemental in the sense that it is not it does not replace
the other financial aid that you received it sits specifically to be
applied to this study abroad experience kind of tied on today if the applicant
school can cover an additional amount is the applicant still eligible for the
scholarship yes presuming you if you’re getting a full
scholarship for the program from your institution then you do not have
financial need if you are getting partial funding from your institution
but you require additional funding in order to participate in the study abroad
experience and you are otherwise eligible then it’s acceptable to sort of
have those two sources contribute to the funding of the overall program like
Randy mentioned earlier do you have any news are certain
languages critical need languages more critical than others and what those make
a stronger application no all languages designated as critical languages are
considered equally critical again the list of those is available on our
website you are going to say something just that was it trying to find a
question that hasn’t already been touched on this presentation ok now is
now is the time to type in a question if you feel it hasn’t yet been answered I
did see a question come through about well earning this award affect my Pell
grant that is something that you’re going to want to meet with your
financial aid advisor to talk about they’re not financial aid advisors they
aren’t privy to the details that your community package so that’s definitely
something you’re going to want to talk to your advisor about if hypothetically
you receive a Gilman scholarship how would that impact your aid package any
any others coming through yes another one is is it recommended that I
mentioned past institutions attended in the application yes you’ll want to
provide all previous institutions where you were enrolled so if you have
transferred among different institutions you will want to list those so that you
have a fully accurate application and we have your full education background and
as Jeff mentioned when talking about transcripts earlier I only need an
official transcript from your current institution but you would have to upload
unofficial transcripts from past institutions um and I think that answers my question our
Gilman scholars prepared to participate in the blog after studying abroad oh not
at all I will say that the the people who
participate in the blog many of them are abroad currently and we
do we do ask for volunteers applicants really from among our cohort of people
who receive the award to participate in the global Gilman global experience blog
participating in the blog does count as your follow-on service project if you
are very very interested in blogging I would in your your second essay where
you talk about your follow-on service project you could mention that you are
interested in applying for the Gilman global experience blog but I would also
talk about what you would do anyway even if you didn’t get selected because
there are many other places that you can share these experiences via online
platforms and hopefully you would take advantage of that opportunity whether or
not you participated those are certainly the types of people that we are looking
forward to participate the people who are kind of intrinsically motivated to
the blog and share via those types of means if a transcript from the
current institution includes information from previous institutions do you still
need to seek out transcripts from those previous institutions or what that’s a
place yes if you listed a previous institution as somewhere that you’ve
previously attended you do need to upload an unofficial transcript you
won’t be able to submit your application without that because for every
institution you list that you’ve attended a field is going to open asking
you to upload an unofficial transcript from there so you will need to make sure
that you list where you’ve previously attended and then you will have to
attach an unofficial transcript from her does that include any coursework from
maybe a community college that someone might have done while they were in high
school if you list that Community College as a school previously enrolled
then yes you take it any amount of credits from an institutional they’ll
have the ability to issue you one of those transcripts okay we have unless
there are any are there any unique questions that we haven’t already
answered Tyler because we’re getting to a good time to wrap this up not seeing
any unique questions that haven’t already been addressed just came in that
I’ll just address quickly is does your follow-on service project have to be
done immediately upon returning no you have six months from the time that you
come back to the US to fulfill your project and if you change your mind
maybe you get a better idea what you’re abroad about how you want to inspire
others to study abroad and you want to change your project help you change that
I’m online but you do have six months to fulfill it but it’s not something that
has to be done immediately all right well that is a good time to wrap up but
again up here on the screen there’s our 1-800 number and there is the Gilman at
IIE or email address where you can write us with any other enquiries you might
have thank you – Kyle and Randy both for stepping in to assist with the questions
and share their wisdom good luck to everyone we hope to hear from you and we
definitely hope to see your application hi thanks everyone bye

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