Scholarship Video Fall 2019

Scholarship Video Fall 2019


Hello Lancers! Thank you for checking out this video. My name is Kris McPeak and I am the Director
of Operations here at the Pasadena City College Foundation. In this role, I run the Scholarship Program
for PCC which is exactly what you’re here for today, am I correct? What I’ll be covering in this workshop is
the actual application on Blackbaud Award Management, general timelines for the various
scholarship cycles, how financial aid plays a role in this cause they are heavily involved. And I will explain how you are evaluated and
finally we are gonna do some tips on getting references and writing personal statements. You ready? Let’s do this! I will say in the 6 years that I’ve been here,
there’s a number of reasons that students don’t apply for scholarships and in my opinion
these are really silly. People think that applying for scholarships
takes too much time and that they’re not good writers. People think that scholarships are only for
4.0 students. They believe that if they didn’t file for
FAFSA they don’t qualify. I’m too young to do this, I don’t have
enough experience I’m too old for this nobody’s gonna give me any money. I’m afraid to ask for a reference. Well guess what? You are going to be asking for references
for the rest of your lives so you need to learn how to do it and what better reason
than a scholarship. How many of you can honestly raise your hand
and say, “I have plenty of financial aid so I don’t need a scholarship.” Chances are not very many of you and that’s
why you’re here right? You want help paying for school, and the PCC
Foundation can help you! So what exactly is Blackbaud Award Management? It’s the software formerly known as Academic
Works. We contracted with Academic Works back in
2013. In 2016, they were acquired by Blackbaud who
also happens to have the fundraising and accounting software that we use here, Raiser Edge and Financial
Edge. So Academic Works is now Blackbaud Award Management. It houses the application, review process,
the awarding process, and the post acceptance process, so students only need to go to only
one place on campus to take care of your scholarship needs. Every scholarship that’s held at the Foundation,
meaning the money is here at PCC, are represented in Blackbaud Award Management. You can technically apply for scholarships
year round, I don’t ever close the general application, although I can and someday we
might but not now. We do have two set cycles during every Fiscal year. So let’s talk CYCLES first. A cycle basically is when a group of scholarships
are open for applications and review and it covers a set period of time. The Fall Cycle, also known as the General
Scholarship Application, usually opens in July and closes the first or second week of
October. Students are notified in November and then
we have a big celebration in December. The spring cycle is decentralized, meaning
that the academic departments and various divisions kinda do their own thing. Scholarships for the spring term may open
as early as November or as late as April. Generally speaking, spring scholarships are
awarded between April and early June. My advice here is to start checking for new
opportunities in early November, and then check back every week or so through Spring
Break. There are three kinds of scholarship opportunities:
Auto-match, apply to and external. An auto-match scholarship requires just the
general application. So once you complete that, you are automatically
matched to anything you qualify for. An apply-to opportunity requires additional
information. So you might have to add a resume, do another
writing piece, get a letter of reference. You have to apply to each specific scholarships
in addition to the general application. External opportunities are scholarships that
are run by organizations outside of PCC. Every year or constantly month to month we
get requests from law firms, from other nonprofit, from businesses and companies that have scholarship
money and they want us to promote their award. So I’ll show you in a little while what that
looks like in the system but those opportunities are not held in the Foundation, we share
the details with you. Post acceptance is what you will do in Blackbaud
Award Management after you accept your scholarship. It’s a process that prompts you to upload
a thank you letter, submit testimonials, and provide feedback on the process. And because we now use post acceptance to
communicate with our donors, we also require that you add a photo so the donors can put
a name to the face. Finally the user role is how you are able
to access the system. All of you are all applicants. There are system administrators like myself,
opportunity administrators are the chairs of the spring cycle
and they are folks who do reviews for us. They read your applications, they score
them and then we have references to provide those letters and reference information for your scholarships. I hold three different roles because I’m a System Administrator, I’m a reviewer, and I might also be a reference. So to get started, go to pasadena.academicworks.com. You can find this on the Foundation website. If you just do a search on the PCC website
for Foundation or scholarship, you should land on this page. It’s technically an external link so it’s not part of
pasadena.edu but you can get to it from the PCC website – no problem. We have a single-sign on so you’ll use your
LancerPoint credentials. You go in review the application questions
and then you wanna do some reflections, some reviewing and some research. What scholarships outside of the general application
do you want to apply for? Are they going to require reference letters? Let’s start thinking of the personal statement. These are all things that you’ll be doing
when you get started with the application. There are two sets of data that we depend
on to evaluate your application: Self Report and Lancer Point Imported. The self-report section features many of the
questions you are going to answer in the general application. It features things like your name and
your student number, of course, your phone number. We want a personal permanent email address,
like yahoo or gmail. And then we ask other questions that pertain to
various student demographics. The second chunk of data that we pull is directly
from Lancerpoint. This is how we get the most up to date version
of your grade point, units enrolled, units completed, the program of student, and so forth. This part of the application where
we discuss your outside the classroom activities. The three main sections are Honors and Awards,
Clubs and Organizations, and Service/Employment Activities. Honors and awards basically cover ways that
you have been rewarded for doing cool stuff, like leadership awards, academic awards, and
other scholarships. Clubs and Organizations cover all the things
you may be involved with outside of the classroom. Including, but not limited to athletics, student
government, clubs, volunteer work, and on-campus jobs. Finally, Service and Employment activities are all
the organized things you do outside of Pasadena City College. Do you have a job? List that in this section. Do you volunteer locally or at your church? List that here as well. However, this is not the place to talk about your
hobbies. Start simply at Pasadena.academicworks.com. You can find this page by going to this site
directly, or go to www.pasadena.edu/foundation. When you get to that main page, make sure
you are on the tab for Applicants and Administrators, and you are going to log in with your Lancerpoint
credentials. In this slide you can see the beginning of
the application required questions are marked with an asterisk. But the most important point on this slide
are the two buttons at the bottom: Save and Keep Editing and Finish and Submit. You can hit either button to save your work,
HOWEVER you are not applied to ANYTHING in this system until you hit Finish and Submit. This is NOT a “hard” submit. You can go back all you want and make changes
until the due date; but if you don’t hit Finish and Submit, you will never officially be matched
to anything. When you complete your general application
you will be directed to this page – if you hover over the word “opportunities” at the
top in the black ribbon, you’ll see three options: OURS, RECOMMENDED, and EXTERNAL OURS
are just the scholarships that you can be matched to through the General Application. No further action is needed. RECOMMENDED are all the opportunities that
are part of the apply-to category. You can just hit the red button to apply. Remember, though – you aren’t applied to anything
if you don’t hit the finish and submit button at the end. EXTERNAL scholarships are from agencies and
offices that are not a part of PCC. These folks just want to market their scholarships
on our sites. There are dozens of opportunities there, so
I recommend you take a peek and see if there’s anything you qualify for. Here is just one example of an Apply-To Opportunity. Here, the scholarship requires a resume, a
reference letter, and an additional writing sample. Notice the two buttons on the bottom – make
sure you hit Finish and Submit to be fully applied to this scholarship opportunity. For the General Scholarship Application in
the fall semester, you are evaluated in three areas. Your personal statement gets the most weight,
at twenty-five points. Grade Point Average receives up to twenty
points. This is on a sliding scale and is objective. Twenty points would be assigned to a four
point 0 GPA, nineteen points for a three-point-nine, and on down. Honors and Awards, Clubs and Orgs, and Employment
and Service can receive up to five points each. After you are selected for a scholarship,
you will receive an email indicating that you are being offered a scholarship. Congratulations, big timer! You will have a short amount of time, about
five days, to complete the Post Acceptance process. This includes writing a thank you letter,
uploading a photo, and submitting a testimonial. These portions of post acceptance are required. You will receive your money through Lancer
Point and Bank Mobile. More on that later. What you do need to keep in mind is that some
scholarships are pro-rated if you are not full time. AND – if you owe a balance to the college,
your scholarship may be offset. This happens more often than you might think,
so it’s a good idea to always be aware of your student account balance. If you get Federal Aid of any kind, this is
important information to understand related to scholarships. When send your FAFSA data to Pasadena City
College, financial aid creates what is called your Educational Budget. This is what PCC has determined it will cost
for you to go to school here. It includes fees, books, supplies, transportation,
housing and so forth. Your EFC is the dollar amount that the Federal
Government believes your family can afford to support your education. When you subtract your EFC from your Educational
Budget, you get Unmet Need.Title four of the Education Act of nineteen sixty-five does
not allow for students to benefit financially from Financial Aid. Meaning, that you should not “make money”
by being student. So – once your unmet need has been satisfied,
you are no longer eligible for financial aid or scholarships. So even if you are the top student for a specific
scholarship, if you do not have any unmet need, you can’t receive that award. But these rules only apply to students receiving
Federal Aid. So if you don’t have a FAFSA on record, then
this would not apply to your scholarship situation. Stay apprised of your unmet need and all your
financial aid awards. PCC has partnered with Bank Mobile to deliver
refunds of financial aid and scholarships. Once your balance has been covered, any financial
aid you have remaining for that term will be reimbursed to you. It is definitely in your best interest to
sign up with Bank Mobile and select either the Direct Deposit to your own bank account
or create a Bank Mobile VIBE Checking Account. This is the best way to receive your financial
aid and scholarships. Scholarships are reimbursed according to a
set schedule that it created by Financial Aid and Fiscal Services. I will send a Scholarship Disbursement Request
to Financial Aid on a Monday or Tuesday. The disbursement happens usually on Thursdays. Fiscal will process refunds on the following
Tuesday. And funds are wired to Bank Mobile on Friday. If you have VIBE, you will receive your funds
the same day. ACH-slash-Direct Deposits usually will post
to your account the next business day. The first thing to remember about references
is that you need to ASK for them. Do not ever assume that a faculty member or
staff member has the time to do this for you. Take the time to talk to them in person and
ask them. The same thing applies if you are asking an
employer or other professional to do this for you. They are doing you a favor, don’t forget that.Once
they say “YES”, then explain the process. You will enter the faculty name and email
address into Blackbaud Award Management. Once you “Finish and Submit” your application,
the system will generate an automatic email to the reference. That person is then prompted to create a reference
account and upload their letter. You should not ever be given a reference letter
to upload on your own. The reference provider may also be answering
a reference questionnaire, in which no letter is needed. ALL references are due the same day as the
scholarship. I see the personal statement as a three tiered
process: preparing to write, writing, and getting feedback. These reflection questions will help you prepare
to write a well-balanced statement that will set you up for success. When you feel like you’re ready to write,
open a word document or a google doc and get started. Make sure you follow the prompt and use these
tips as you tell your story. It really helps to have an engaging opening,
something that is visual and really tells a story. Points eight and nine are what I consider
the Third Tier – this is getting feedback. It may sound strange, but if you print your
statement out and read it aloud to yourself, you are going to catch all sorts of little
things. Once you have done that, give your statement
to someone you love and trust and give them a chance to give you feedback as well. You will not be sorry if you do this. Some of these may sound obvious, but I want
to highlight point number five right here. I promise you that everyone who is reading
scholarship applications understands and accepts that higher education is expensive and an
investment. So please do not use any of your five-hundred
words as a plea for financial assistance. What? That’s the end? Yes, Janet Jackson fans, it totally is. But this final slide is will give you the
skinny on where to find me, Kris McPeak, if you have any questions about the scholarship
process. Remember to check www-dot-Pasadena-dot-edu
forward slash-foundation and email me at kmmcpeak-at-pasadena-dot-edu if you have any questions. Good luck everyone! I hope you all receive scholarships this year!

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