To-Do: How to manage your tasks across Microsoft 365 – BRK1042

To-Do: How to manage your tasks across Microsoft 365 – BRK1042


>>SIMON CHAN: ALL RIGHT, HEY, EVERYONE, GOOD AFTERNOON, THANK YOU SO MUCH FOR COMING TODAY. MY NAME’S SIMON CHAN AND I’M A P M ON THE TO-DO TEAM AND TODAY I GET THE PLEASURE OF TALKING ABOUT THE LATEST UPDATES ON MICROSOFT TO-DO THAT WILL HAVE YOU DOING MUCH MORE, BEST MANAGE YOUR PERSONAL TASKS ACROSS MICROSOFT AND I’M GOING TO HAVE GREAT DEMOS HOPEFULLY GREAT DEMOS IF EVERYTHING WORKS AROUND OUR EXCITING OUTLYING INTEGRATION, BUT BEFORE WE GET STARTED FOR THE FOLKS ON THE LIVE STREAM BUT ALSO ALL OF YOU HERE IN THE ROOM, IF YOU HAVE ANY QUESTIONS GIVE US A TWEET, AND IF I DON’T GET TO THEM I’LL DEFINITELY GET BACK TO YOU AFTER THE SESSION IS OVER TODAY. LET’S GET STARTED. I WANT TO TALK ABOUT THE TASKS AT OFFICE 365 AND WHAT IT MEANS TO US. I COULD BE ANNOUNCED A PIT OF AI THAT MAGICALLY DOES ALL THE TASKS FOR YOU BUT YOU MAY HAVE TO WHITE A LITTLE WHILE, WHAT WE MEAN WITH WHEN WE SAY TASKS OFFICE 365, APPS IN THE SERVICE WHERE TASKS CAN KIND OF POP UP. NETWORKS LET ME KIND OF ILLUSTRATE THIS IDEA OF TASKS AND THE ECOSYSTEM TO — WITH PROBABLY THAT’S SOMETHING A LABEL LAYERBLE THE APPS THAT WE HAVE. OBVIOUS PLACE TO START, AND OBVIOUS I’M GOING TO START WITH YOUR PERSONAL TASK MANAGER THAT BASICALLY HELPS YOU DO THINGS EVERY DAY. WHEN YOU THINK ABOUT YOUR PERSONAL TASKS, YOU MIGHT BE THINKING, HEY, I WORK IN A TEAM. WELL, THAT’S GREAT BECAUSE YOU PROBABLY NEED TO USE PLANNER TO ORGANIZE ALL OF YOUR TEAMWORK. THEN WHEN YOU START THINKING ABOUT TEAMWORK THERE’S PROBABLY ALL THE PLACES WHERE YOU COMMUNICATE WITH YOUR TEAM LIKE OUTLOOK OR MICROSOFT TEAMS. WHEN WE SEE TASKS HAPPENING HERE YOU’RE GETTING REQUESTED TO DO SOMETHING, YOU’RE ASKING FOR SOMEONE TO DO SOMETHING FOR YOU, WE SEE TASKS POP UP IN CONVERSATIONS ALL THE TIME. NEXT THERE’S THE PLACES WHERE YOU GO COLLABORATE ON THOSE TASKS LIKE WORD EXCEL POWERPOINT ONEDRIVE, YOU’RE DOING WORK, SHARING A DOCUMENT, I MIGHT BE ASKED TO REVIEW SOMETHING IN POWERPOINT, I MIGHT NEED TO ADD A PARAGRAPH ABOUT SOMETHING INSIDE OF WORD SO WE SEE TASKS HAPPENING THERE AS WELL, WHEN YOU SHARE THESE DOCUMENTS OUT. AND THE FINAL PIECE OF THE PUZZLE ARE THE DEVICES WHERE YOU DO YOUR WORK. YOU MIGHT WANT TO QUICKLY CAPTURE A TASK OR COMPLETE SOMETHING, OR QUICKLY REVIEW THEM. MAYBE YOU’RE USING CORTANO OR LAUNCHING ANDROID. TASKS ACROSS ACROSS THE ECOSYSTEM. THESE ARE THE MAIN TASKS, THERE MIGHT BE OTHERS. RIGHT NOW, THOUGH, IN ORDER FOR YOU TO TRACK ALL THE TASKS THAT ARE HAPPENING EVERYWHERE YOU KIND OF NEED TO MANUALLY ADD THEM SO IF YOU’RE USING INTERNET YOU NEED TO MANUALLY SEE SOMETHING OR SEE SOMETHING IN WORD EXCEL POWERPOINT THEN YOU’RE PROBABLY GOING TO MANUALLY TRACK IT INSIDE TO-DO SO EVERYTHING’S NOT QUITE CONNECTED RIGHT NOW AND THIS ISN’T NECESSARILY A BAD THING. SOME PEOPLE WHO ARE REALLY STRUCTURED, HIGHLY ORDER, THIS WORK FLOW WORKS REALLY WELL FOR THEM. I’M ONE OF THOSE PEOPLE. BUT EVEN ONE OF THE MOST ORGANIZED PEOPLE CAN’T ALWAYS REMEMBER TO CAPTURE YOUR MOST IMPORTANT TASKS. AND SO OUR VISION FOR TASKS ON MICROSOFT 365 AND ACROSS MICROSOFT IS TO PUT YOU IN THE SENSOR AND IN CONTROL OF ALL OF THE TASKS THAT ARE RELATED TO YOU, WHERE YOU CAN EASILY CAPTURE YOU WILL ATHE TO-DOS AND REQUESTS FOR THE TASKS YOU DO EVERY SINGLE DAY TO GET YOUR WORK DONE. WHILE WE’RE JUST AT THE VERY BEGINNING OF BUILDING THIS VISION OF THE FUTURE OF TASKS ON MICROSOFT, YOU’LL BE SEEING A DEMO LATER TODAY BETWEEN TO-DO AND OUTLOOK WORKING REALLY WELL TOGETHER THAT WILL ENHANCE AND MAKE THE WORK EASIER TO HAVE A REALLY NICE PRODUCTIVITY FLOW. FIRST, THOUGH, I DO WANT TO TALK TO YOU ABOUT TO-DO AND ALL THE LATEST UPDATES THAT ARE AVAILABLE RIGHT NOW THAT WILL HELP YOU MANAGE ALL YOUR PERSONAL TO-DOS IN TASKS. IF YOU’RE NOT FAMILIAR WITH TO-DO AT THE HEART OF THE PRODUCT WE HAVE A FEATURE CALLED MY DAY. IT’S SPECIAL, IT TEACHES YOU AND PROACTIVELY HELPS YOU TO FOCUS AND ACHIEVE YOUR MOST IMPORTANT TASKS EVERY DAY. I’M GOING TO SHOW YOU HOW THAT WORKS. WHEN YOU FIRST OPEN IT IN THE MORNING, YOU HAVE A CALM MOMENT TO PLAN YOUR DAY. YOU SEE IT RIGHT HERE, IT STARTS OUT COMPLETELY BLANK, IT RESETS EVERY DAY. AND THE REASON WHY WE START OUT FRESH IS WE GIVE YOU A MOMENT TO CAPTURE YOUR MOST PRESSING TASKS LET’S SAY I GET UP IN THE MORNING, I GO TO WORK, GO TO THE KITCHEN, MAKE A COFFEE, I RUN INTO JEFF, JEFF ASKS ME HEY, SIMON CAN YOU SEND ME THE POWERPOINT FROM THE IGNITE SESSION, I’LL SAY SURE I’LL DO THAT AND QUICKLY CAPTURE IT. WHAT MY DAY DOES WHEN YOU FIRST OPEN IT, IT DOESN’T BOTHER YOU WITH EVERYTHING IT’S UPCOMING IT’S NICE AND CALM AND BASICALLY BLANK SO YOU CAN QUICKLY CAPTURE WHATEVER IS AT THE TOP OF YOUR MIND. BUT, OF COURSE, YOU’RE NOW WONDERING BUT I DID PLAN SOME TASKS LAST WEEK I’VE GOT TO DO THIS WEEK AND I DID SAY I WOULD DO SOMETHING YESTERDAY AND DIDN’T GET DO THEM. WITH MICROSOFT TO-DO OR MY DAY THERE’S NO NEED TO WORRY ABOUT THAT BECAUSE WE HAVE A GREAT FEATURE CALLED SUGGESTIONS. TO GET THERE ALL YOU NEED TO DO IS TAB ON THE LIGHT BULB. ONCE YOU TAP THE LIGHT BULB YOU GET TO EVERYTHING YOU DIDN’T GET TO BEFORE, STUFF THAT’S UPCOMING THAT ISN’T NECESSARILY SOMETHING SUPER SPECIAL BUT WHAT PEOPLE LOVE ABOUT MY DAY AND MICROSOFT TO-DO IS HOW THIS HELPS YOU BE REALLY INTENTIONAL ABOUT PLANNING THE TASK THAT YOU WANT TO ACHIEVE FOR THAT DAY. YOU SAW BEFORE THERE WAS THAT BIG, LONG LIST AND NOW WE HAVE A MUCH SHORTER LIST. SO INSTEAD OF THE 10, 15, 20, 30 THINGS YOU’RE GOING TO BE DOING THAT WEEK WITH MICROSOFT TO-DO AND MY DAY SUGGESTIONS WE TEACH YOU, HELP YOU BE INTENTIONAL ABOUT THE TASKS YOU WANT TO COMMIT TO THAT DAY. THAT’S WHY CUSTOMERS KEEP TELLING US OVER TIME WHEN WE TALK TO THEM ABOUT HOW THEY’RE USING IT. NOW, YOU’RE PROBABLY THINKING, HEY, THERE’S THIS SIMON GUY FROM THE TO-DO TEAM, OF COURSE HE’S GOING TO SAY MY DAY IS REALLY, REALLY, REALLY GOOD. SO WHAT DOES IMPACT DOES MY DAY REALLY HAVE? I’M EXCITED TO ANNOUNCE THAT JUST OVER A YEAR SINCE WE’VE GONE TO PREVIEW, GENERAL AVAILABILITY THROUGH TODAY WE SEE 75 OF ALL TASKS THAT ARE ENTERED INSIDE OF MY DAY, THEY GET COMPLETED. THAT’S AN INCREDIBLY AMAZING COMPLETION RATE. IT GOES TO SHOW YOU THE POWER THAT MY DAY HAS. NOW, OF COURSE YOU’VE GOT THIS DAILY PLANNING CREATURE THAT’S MY DAY, IF YOU’VE USED TO-DO YOU’VE USED THIS, YOU MIGHT BE WONDERING WHAT’S IN THERE, WE’RE A TASK MANAGEMENT APP, FOLKS NEED MORE MUSCLE AND POWER A LITTLE MORE FLEXIBILITY. IN THE PAST 10 MONTHS WE’VE BEEN WRITING ALL THE REQUESTS WE’VE BEEN GETTING AND WORKING HARD TO GET THE GREAT FEATURES OUT TO YOU. THE FIRST ONE IS REALLY EXCITED FOR US AT LEAST AND HOPEFULLY FOR YOU TO DO IS INTUNE IS HERE MORE MICROSOFT TO-DO. IT’S ROLLING OUT THIS WEEK. [APPLAUSE] THANK YOU. OF COURSE THIS MEANS YOU CAN USE MOBILE APP MANAGEMENT OR CONDITIONAL ACCESS WITHOUT ANDROID AND IOS APPS. NOW, IT IS ROLLING OUT SO IT WON’T BE SHOWING UP IN YOUR COMPANY PORTAL JUST YET, BUT IF YOU WANT TO YOU CAN ACTUALLY GO AHEAD AND MANUALLY ADD IT TODAY. IF YOU GO TO WE HAVE AN ARTICLE WITH BASIC INSTRUCTION HOW YOU CAN ADD THE APP URLs TO YOUR COMPANY PORTAL AND YOU CAN ROLL OUGHT TO-DO TODAY. NEXT UP UP I WANT TO TALK ABOUT THE MOST REQUESTED FEATURE THAT WE HAVE WHICH IS LIST SHARING WHICH GIVES YOU A REALLY SIMPLE WAY TO COLLABORATE ON YOUR RISKS AND TASKS. AND WE SEE LIST SHARING AS A REALLY NICE WAY FOR YOU TO MANAGE LIGHTWEIGHT TASKS IN A SMALL GROUP. MAYBE THERE’S TWO TO FIVE PEOPLE , IF YOU’RE WORKING ON SOMETHING AND YOU DON’T NEED A STRUCTURE AND IT’S QUICK, TO-DO IS GREAT FOR THAT BUT IT’S GREAT ON KEEPING TRACK OF ONE-ON-ONES MAYBE BETWEEN A MANAGER AND DIRECTOR REPORT OR — PORT ARE OR — OR SOMEONE AND THEIR ASSISTANT. THERE’S A SHARING LIST, THERE’S A SHARE AT THE TOP, SHARE THE LINK, SHARE IT OUT, IN IN THIS CASE IT WAS TEAMS AND IT’S EASY. WE GIVE YOU OPTIONS, ONCE THE MEMBERS HAVE JOINED YOU CAN STOP SHARING IT OVERALL. WHEN WE’RE DONE WITH THE SHARING AND THE LINK SHARING THAT WE HAVE WE’VE MADE THIS EASY, WE’VE MODERNIZED HOW IT SHARE, SHARE ESPECIALLY ON ANDROID, IOS AND WINDOWS, IT’S SIMPLE, GO INTO THE APP YOU USE THE MOST AND YOU SHARE THAT LINK OUT AND THEN THE PERSON CAN JOIN. THE LIST SHARE IS R WORKS ONLY IN YOUR ORGANIZATION, NO WORRY ABOUT THAT LINK GOING SOMEWHERE ELSE. IF SOMEONE ELSE OUTSIDE THE ORGANIZATION TRIES TO JOIN THEY’LL GET A VERY PLEASANT BUT NICE ERROR MESSAGE. ALL RIGHT. NUMBER TWO ON OUR LIST WAS STEPS SO WE GOT THIS AS OUR SECOND MOST REQUESTED FEATURE AND STEPS HELP YOU DO TWO THINGS WITH THE TASK. YOU CAN USE STEPS TO BASICALLY ADD MORE STRUCTURED DETAIL TO A TASK. IF YOU HAVE SOME ADDITIONAL THOUGHTS YOU WANT TO ADD, NOTE SECTION INSIDE OF TWO BUT YOU CAN HAVE A LIST FORM AS WELL. SOME PEOPLE LIKE TO USE IT AS LISTS ON LIST. THE SECOND THING YOU CAN USE STEPS FOR IS A TRADITIONAL SUB TASK WHERE YOU CAN BREAK DOWN LARGER THINGS AND LARGER PROBLEMS INTO SMALLER MORE ACHIEVE ABLE THING HENCE THE NAME NEXT I WANT TO TALK TO YOU ABOUT A FEATURE CALLED IMPORTANCE. WE KNOW YOU GUYS LOVE TO USE MY DAY TO PLAN AND GET THINGS DONE EVERY DAY, SOME OF YOU WERE ASKING A MORE PERMANENT WAY TO MARKET TASKS AS HIGH PRIORITY. THIS IS WHAT IMPORTANCE DOES. ALL YOU DO IS TAP ON THE RIGHT SIDE, THERE’S A LITTLE STAR ON THE RIGHT SIDE THERE OF EACH TASK AND IT’S MARKED AS IMPORTANT. IT’S A REALLY QUICK AND EASY WAY FOR YOU TO PRIORITIZE YOUR TASKS , YOU DON’T HAVE TO WORRY ABOUT A DUE DATE, YOU’RE ON THE GO, DON’T HAVE TIME, HEY, THIS IS SUPER IMPORTANT, IT STANDS OUT VISUALLY FROM ALL YOUR OTHER TASKS. AGAIN, I WAS TALKING ABOUT THAT MORE PERMANENT WAY OF MARKING SOMETHING, WE’VE ALSO ADDED THIS IMPORTANT SMART LIST AND THIS BASICALLY COLLECTS ALL OF THE TASKS MARKED AS IMPORTANT ACROSS ALL YOUR LISTS AND PUTS THEM IN ONE UNIFIED VIEW. THE NEXT FEATURE I’M GOING TO TALK ABOUT ISN’T ONE THAT WAS HIGHLY REQUESTED BUT IT IS ONE OF THE ONES THAT YOU GUYS HAVE LOVED SINCE WE’VE SUBMITTED IT AND THAT’S DARK MODE. DARK MODE IS AVAILABLE RIGHT NOW ON ANDROID AND WINDOWS AND IF YOU WANT TO TURN THE LIGHTS DOWN , YOU COME INTO THE SETTINGS , YOU FLICK THE SWITCH AND VOILA IT’S ALL DARK. WE PUT A LOT OF EFFORT AND LOVE INTO MAKING DARK MODE LOOK BEAUTIFUL ACROSS ALL OF YOUR THINGS, ALL OF YOUR LISTS, SO IT WILL LOOK REALLY NICE. WE’VE ADDED THE WINDOWS, CAPTURE YOUR TASK, CROSS THAT OUT, LIKE THAT PLEASURE, HEY, I’VE DONE THAT TASK, ROLLED IT OUT YESTERDAY THE TEAM ADVISED ME WE’VE GOT SUPPORT FOR LIVE TILE, YOU CAN SEE EVERYTHING YOU’VE PLANNED INSIDE OF MY DAY FROM YOUR START MENU. THOSE ARE SOME OF THE FEATURES THAT WE’VE BROUGHT TO TO-DO IN THE LAST FEW MONTHS THAT WILL REALLY HELP MAKE IT A MUCH MORE USABLE AND FLEXIBLE TASK MANAGEMENT APP. SO IF YOU LOVE THIS IDEA OF HEY, INTUNE SHARING STEPS IMPORTANCE EVEN DARK MODE ON TOP OF MY DAY YOU MAY WONDER WHERE I CAN GET THE APPS, WE HAVE APP ON WINDOWS 10 AND ON THE APP, THE iPHONE, WE HAVE AN APP ON iPAD AND ON ANDROID WE SUPPORT BOTH PHONE AND TABLET, NO MATTER WHERE YOU ARE YOU CAN STAY PRODUCTIVE ON ALL YOUR DEVICES WITH TO-DO. NOW, THOUGH I WANT TO GET BACK TO THE EXCITING NEWS OF THE CELEBRATIONS WE’RE DOING ACROSS MICROSOFT 365 AND YOU REMEMBER THE SLIDE THAT I SHOWED EARLIER, AND, YOU KNOW, THESE ARE THE PLACES WHERE WE SEE TASKS HAPPENING BUT FOR THE REST OF OUR TIME TOGETHER TODAY I REALLY WANT TO FOCUS ON THESE THREE, OUTLOOK, PLANNER AND, OF COURSE, TO-DO. NOW, WE STARTED WHEN WE LAUNCHED INTO PREVIEW LAST YEAR, THE FIRST STEP WE TOOK ON THIS JOURNEY OF CONNECTING TASKS ACROSS MICROSOFT 365 WAS WITHOUT OUTLOOK TASK INTEGRATION. WHEN YOU ADD A TASK IN TO-DO, THIS OUTLOOK, WHEN YOU ADD A TASK INSIDE OF TO-DO IT SHOWS IN YOUR OUTLOOK TASKS, EVERYTHING SYNCS ONE-TO-ONE AND IT INTEGRATION IS HELPFUL FOR THE MILLIONS OUT THERE WHO HAVE ESTABLISHED WORK FLOW BETWEEN E-MAIL AND OUTLOOK TASKS BUT WANT TO TAKE THEIR TASKS ON THE GO, I’M TRYING TO POINT IN MY PHONE IT’S NOT IN MY POCKET, I TOOK IT OUT SO I DIDN’T GET DISTRACTED, THAT’S A GREAT INTEGRATION FOR FOLKS WHO HAVE THAT KIND OF SYSTEM SET UP. I WANT TO GIVE YOU AN UPDATE ABOUT OUR INTEGRATION THAT WE PREVIOUSLY ANNOUNCED BETWEEN PLANNER AND TO-DO. IF YOU’RE WONDERING HOW THIS WORKS AND IF YOU HAVEN’T HEARD IT I’LL QUICKLY SHOW YOU WE ALL LOVE PLANNER FOR THAT, IT’S THE PLACE TO GO BASICALLY FOR ALL OF YOUR TEAM MANAGEMENT TO ORGANIZE ALL OF THAT TEAMWORK. WITH ITS DEEP PRODUCT MANAGEMENT FEATURES AND VIEWS IT’S GREAT FOR THAT SCENARIO OF TRACKING YOUR TEAM’S PROGRESS LIKE YOU SEE HERE. BUT, OF COURSE, ONE THINGS HAPPENS IN PLANNER YOU GET ASSIGNED A LOT OF TASKS, YOU YOU’VE GOT THIS VIEW WITH MY TASKS, IT’S GREAT. BUT WHAT HAPPENS IF YOU WANTED TO SEE THESE TASKS WITH THE OTHER ONES YOU CREATED, IF YOU’RE USING THE OUTLOOK TASK INTEGRATION YOU WANT TO SEE THOSE TOGETHER. THE INTEGRATION WE’RE GOING TO BE RELEASING WILL BRING YOU ASSIGNED TASKS IN PLANNER IN TO-DO SO YOU HAVE ONE CENTRAL PLACE TO MANAGE THEM ALL AND, OF COURSE, YOU CAN USE THINGS LIKE MY DAY YOU CAN DRAG IT OUT TO THE PLANNER LIST ALL THESE TASKS SO IT MAKES IT REALLY FLEXIBLE IN TERMS OF HOW YOU WANT TO KIND OF MANAGE THEM. I’M REALLY EXCITED TO TELL YOU THAT WE DID — ALTHOUGH WE DID RUN INTO SOME CHALLENGES RELEAS ING THIS, THIS WILL BE COMING BETWEEN THE HOLIDAYS AND SPRING NEXT YEAR SO THAT’S WHEN WE’RE EXPECTING TO GET THIS OUT TO YOU AND YOU’LL BE ABLE TO MANAGE ALL OF YOUR TASKS THAT ARE RELATED TO YOU. AND, OF COURSE, FOR THE FOLKS WHO WANT TO LIVE IN PLANNER THAT’S GREAT, IF THEY’RE MANAGING ALL THEIR PROJECTS THEY STAY THERE BUT IF YOU’RE MANAGING THE STUFF WHERE YOU NEED TO DO YOU CAN COME INSIDE OF TASK AND MANAGE ALL YOUR TASKS IN ONE PLACE. I WANT TO GET INTO OUR BRAND-NEW OUTLOOK WEB E-MAIL AND CALENDAR CELEBRATIONS WHICH WILL BASICALLY CHANGE THE WAY YOU’RE GOING TO HOPEFULLY MANAGE YOUR TASKS THAT HAPPEN INSIDE OF THESE TWO PLACES BECAUSE WE’RE BRINGING A NEW LIGHTWEIGHT WAY TO MANAGE YOUR TASKS INSIDE OF OUTLOOK WHICH MEANS YOU’LL NEVER HAVE TO LEAVE YOUR APPS. I’M GOING TO GIVE YOU A DEMO. BY THE WAY, FOLKS, IF YOU’RE IN THE ROOM, APOLOGIES TO ANYONE ON THE LIVE STREAM BUT WE HAVE TEE SHIRTS FOR TO-DO SO MAKE SURE YOU GRAB THOSE AFTER. OF COURSE IT NEVER WORKS WHEN YOU DO THE REAL DEMOS. ALL RIGHT, ACTUALLY, DISPLAYS. I’LL ASK YOU A QUICK QUESTION, WHO HERE ALREADY USES TO-DO AND HAS IT ROLLED OUT. ABOUT A THIRD, HALF OF YOU, THAT’S GREAT. OK. GET A LITTLE HELP JUST WITH THE DITZ PLAY — DISPLAY HERE.>>AUDIENCE: (INAUDIBLE).>>SIMON CHAN: YEAH, I’M TRYING TO FILL UP THE SCREEN. BUT THAT’S OK I CAN GO AHEAD AND DO IT THIS WAY. THAT’S ALL RIGHT. HERE WE’RE GOING TO HAVE A VERY SKEWED LOOK AT OUTLOOK ONLINE. APPRECIATE ALL YOUR PATIENCE WITH THE TECHNICAL DIFFICULTIES. SO, YEAH, WE HAVE THIS IDEA OF E-MAIL. BEFORE I GET INTO THE DEMO, I DO WANT TO TALK A LITTLE BIT ABOUT SOME OF THE VARIOUS STUDIES THAT ARE OUT THERE. IF YOU’RE INTO PRODUCTIVITY THE WAY I AM, YOU READ THE HACKER BLOGS THERE ARE STUDIES OUT THERE THAT TALK ABOUT HOW MANY E-MAILS WE GET PER DAY, WHETHER WE READ THEM OR GET THEM IN OUR INBOX. IT’S NOT REALLY THE NUMBER THAT I WANT TO FOCUS ON, IT’S KIND OF WHAT’S IN THOSE E-MAILS THAT MATTERS. SO WHEN YOU’RE GETTING THESE E-MAILS, YOU CAN GET THEM, THEY COULD BE LIKE A BASIC LIKE YOUR INFORMATION, SO YOU CAN QUICKLY OPEN THIS AND YOU CAN READ IT, OH, THAT’S GREAT, I’VE GOT THE BUDGET HERE, IT’S NOT REALLY RELEVANT TO ME, I CAN BE ARCHIVE THAT, YOU CAN DO A NICE QUICK ACTION. YOU CAN ALSO GET AN E-MAIL, I CAN RESPOND TO THAT RIGHT NOW, TIME FOR COFFEE ON TUESDAY, YOU CAN SIMPLY SAY, HEY, THAT SOUNDS GREAT. SEE YOU THERE. AND BANG, YOU’RE DONE. YOU DON’T REALLY NEED TO DO ANY MORE WITH THAT E-MAIL AND, AGAIN , YOU CAN GO AHEAD AND ARCHIVE THAT RIGHT AWAY. BUT WHAT HAPPENS WHEN YOU GET TO AN E-MAIL, LET’S SAY THIS — WHAT HAPPENS WHEN YOU GET TO AN E-MAIL THAT YOU NEED TO DO MORE ON, WHERE MAYBE THIS IS YOUR MORNING, YOU’RE GOING THROUGH YOUR E-MAILS BUT YOU KNOW YOU HAVE A MEETING IN 20 MINUTES, THE NEXT 20 MINUTES COULD I GIVE FEEDBACK ON MY THOUGHTS ON A PARTICULAR PITCH, IT’S A DOCUMENT SITTING SOMEWHERE, THE ANSWER IS PROBABLY KNOW I DON’T HAVE TIME BECAUSE I’VE GOT TO PREPARE FOR THE MEETING. YOU COULD TRACK THIS BY FLAGGING AND THAT’S DEFINITELY A GREAT WAY TO DO SOMETHING BUT IF YOU’RE KIND OF HONEST, BY THE WAY, THE NUMBERS OF THE STUDIES ROUGHLY AVERAGE A HUNDRED. IF YOU GET LET’S SAY EVEN HALF OF THAT OR EVEN A LITTLE BIT MORE OF THAT IN TERMS OF E-MAIL TRAFFIC IN YOUR INBOX THIS FLAG E-MAIL IS GOING TO DROP OUT OF INSIGHT. AND THE WAY I LIKE TO THINK ABOUT THIS, OUT OF INSIGHT, OUT OF MIND, LOSE YOUR KEYS, OUT OF INSIGHT, OUT OF MIND, SAME WITH THE TASKS IN YOUR INBOX. WOULDN’T IT GREAT IF YOU TRACK THIS WITH THE TASK MANAGER YOU HAVE. WITH YOUR KEY EYES YOU’VE PROBABLY SEEN AN ICON ON THE TOP RIGHT HERE AND THIS IS THE BRAND-NEW TASKS PANE THAT WE’RE GOING TO BE BRINGING TO THE OUTLOOK WEB APP AS PART OF ITS FUNCTION. CLICK I DON’T KNOW AND WHAT IS IT. IT’S EXACTLY WHAT IT IS BUT IT’S MORE SOPHISTICATED. I CAN SEE ALL THE TASKS I HAVE HERE ACROSS MY OUTLOOK TASKS. IT’S REALLY SIMPLE TO TASK SOMETHING. I CAN PUT THIS CON, CONTOSO CAMPAIGN DRAG AND DROP AND THERE IT IS, YOU CAN ADD CONTEXT TO THE E-MAILS FOR LATER WHEN YOU DO THE WORK ON YOUR TASK MANAGER I CAN GO BACK TO THE TASK LIST AND SAY, OH, LOOK LOOKS LIKE PATTY NEEDS SOME TASK PLANS, I CAN DROP THAT THERE BECAUSE WE’RE NOT DOING THAT AND, OF COURSE, ONCE IT’S THERE YOU I CAN DELETE OR ARCHIVE THE E-MAILS DEPENDING ON WHAT YOU PREFER DOING AND YOU GET TO A MUCH CLEANER INBOX. TO TRACK NOW IN TO-DO YOU DON’T HAVE TO WORRY ABOUT INBOX, IF YOU LIKE INBOX ZERO LIKE ME YOU CAN REMOVE THOSE. WHEN YOU GO TO MY DAY, YOU CAN PLAN EVERYTHING LIKE USUAL, YOU SAW THAT, I CAN ADD SOME THINGS I WANT TO GO DO THERE, I CAN GO TO MY TASKS LIST, AND I’LL GIVE THIS A QUICK SYNC BUT ESSENTIALLY YOU CAN GO INTO TO-DO AND YOU CAN MANAGE YOUR TASKS EVERY SINGLE DAY, THAT’S REALLY SIMPLE AND POWERFUL, IF I GO TO THE CONTOSO CAMPAIGN, I CAN ADD THE PITCH, GO HERE, ADD IT TO MY DAY, I CAN GIVE IT IMPORTANCE. OF COURSE LET’S SAY I’M IN E-MAIL AND, OH, I DID E-MAIL JEFF ABOUT THE CONTRACTORS, REMEMBER I HAD THAT CONVERSATION EARLIER IN THE MORNING, NOW I’M SITTING AT MY DESK AND I’VE GOT MY COFFEE MAYBE I SEND A PRESENTATION, SO IT’S SIMPLE, SYNCS ONE TO ONE, NICE AND EASY, YOU CAN SEE HERE WHEN YOU RELEASE IT, THE TASK HERE, THE PANEL WILL OPEN UP INSIDE THE E-MAIL. THIS MEANS YOU NEVER HAVE TO LEAVE OUTLOOK TO MANAGE THESE TASKS. IT’S A SIMPLE WAY OF DOING THINGS, NO APP SWITCHING, IT’S REALLY FAST AND SIMPLE. NEXT UP, THOUGH, WE’VE GOT THE CALENDAR. PROBABLY MOST OF US WHETHER WE LIKE CALENDARS OR NOT HAVE TO USE CALENDARS TO MANAGE OUR TIMES, ANSWER MEETINGS, BLOCK OFF TIME, EVERYTHING ELSE. SO SOMETIMES WHEN WE GET TASKS, THOUGH, YOU KNOW, IF YOU’RE LIKE ME IF YOU’RE A LITTLE BIT LIKE ME YOU MIGHT HAVE HAVE A TASK THAT’S REALLY IMPORTANT THAT YOU’RE JUST NOT FINDING TO DO, YOU’VE GOT TO MANAGE YOUR TIME SOMEWHERE, MANAGE THAT TIME THROUGH CALENDARS, WOULDN’T IT BE GREAT IF I COULD BLOCK TIME OFF AND FOCUS. WE’VE GOT THE TASK PANE HERE AS WELL. LET’S SAY I WANT TO DO THAT CONTOSO PITCH AND I’M GOING TO DO THAT THIS AFTERNOON. AND THERE IT IS. I’VE BLOCKED OFF SOME TIME. THAT DEFAULTS TO HALF HOUR BUT I KNOW I’M GOING TO NEED MORE THAN HALF HOUR SO IT’S AS SIMPLE AS GOING OFF AND BLOCKING OFF MORE TIME. NO ONE CAN SEND ME A MEETING INVITE, I’M BUSY, SO I CAN FOCUS ON DOING AND FINISHING THAT TASK NOW PEOPLE MIGHT ALSO BE WONDER ING, REFRESH, I LOVE DEMOS , THEY ARE SO MUCH FUN. NOW YOU MIGHT BE WONDERING WHAT HAPPENS WHEN I’M INSIDE OF TO-DO I NEED MORE CONTEXT. HEY, I NEED I KNOW I NEED TO GO TO THIS CONTOSO PITCH WHAT DO I DO, WE HAVE A LINK BACK TO THE E-MAIL, WEATHER AWAY THERE, IT WILL SHOW YOU AN OUTLOOK ICON. OBVIOUSLY THE SUBJECT NAME IS THE TITLE OF THE TASK BUT WE’LL BRING THE FIRST ROUGHLY 250 CHARACTERS SO GIVE MORE CONTEXT, SO YOU DON’T NECESSARILY NEED TO SWITCH BACK TO OUTLOOK WHEN YOU’RE INSIDE OF TO-DO, YOU HAVE ALL OF THAT INSIDE THIS NEW EXPERIENCE THAT WE’LL BE ROLLING OUT. IT’S REALLY NOW NEVER BEEN EASIER TO GET YOUR TASKS OUT OF YOUR INBOX AND INTO A BETTER PLACE FOR YOU TO TRACK THEM ON YOUR TO-DO LIST AND, OF COURSE, EVEN FOCUS WITH YOUR CALENDAR INTEGRATION AND FIND TIME TO FOCUS AND GET THOSE TASKS DONE. I’M REALLY EXCITED TO ANNOUNCE THIS WILL BE COMING OUT LATER THIS YEAR TO A BETTER EXPERIENCE OUTSIDE OF OUTLOOK SO DO KEEP AN EYE OUT FOR IT. DO UNDERSTAND, THOUGH, THAT, HEY , THERE’S A LOT OF PEOPLE THERE THAT DON’T UTE THE OUTLOOK WEB APP, WHAT ABOUT TASKS IN OTHER. THE OTHER THING WE’LL BE RELEAS ING IS FLAGGED E-MAILS. FLAGGED E-MAILS BASICALLY WORKS FAIRLY SIMPLY BUT IT’S INCREDIBLY POWERFUL. WHEN YOU GET THAT E-MAIL THAT’S MORE OF A TASK THAN CORRESPONDENCE CLICK FLAG, GO TO TO-DO, AND THERE IT IS, YOU SEE INSIDE OF ITS OWN SMART LIST, RIGHT THERE READY FOR YOU TO ADD TO MY DAY, YOU SEE THE CONTEXT THAT WAS IN THERE AND IT’S A REALLY SIMPLE WAY TO TRACK YOUR TASKS INSIDE OF TO-DO. SUPER SIMPLE, SUPER EASY, AND THE BEST THING IS THAT IT’S ENTIRELY OPT IN. I WANT TO SAY IT’S ENTIRELY OPT IN BECAUSE WE KNOW THAT A LOT OF PEOPLE OUT THERE USED FLAGGED E-MAILS IN VERY DIFFERENT WAYS. SO YOU’LL ONLY GET THIS EXPERIENCE IF YOU GO TO THE APP AND FLAGG THE E-MAIL AND GIVE YOU ONBOARDING AND ASK IF YOU WANT TO CONVERT IT TO A TASK. THE OTHER THING ABOUT FLAGGED E-MAILS IS, OF COURSE, IT WORKS ACROSS PRETTY MUCH ALL OUTLOOK CLIENTS, YOU CAN SWITCH IT ON, YOU CAN WORK IT ON THE PHONE, THE DESKTOP ON OUTLOOK, AS LONG AS YOU HAVE OFFICE OR MICROSOFT 365 THE TASKS WILL SYNC. SO THIS IS COMING LATER THIS YEAR IN 2018. NOW, WITH OUR OUTLOOK INTEGRATION ACROSS BOTH OUR TASKS, FLAGGED E-MAILS, THE NEW TASK PANE INSIDE OF THE OUTLOOK WEB APP, THE UPCOMING TASK OR MY TASK PLANNER INTEGRATION WE’RE WELL STARTED ON OUR JOURNEY TO CORRECT YOUR — CONNECT YOUR TASKS ACROSS MICROSOFT AND WE’RE EXCITED TO BRING THESE EXPERIENCES TO YOU STARTING LATER THIS YEAR AND, OF COURSE, WE’RE GOING TO BE WORKING TO BRING MORE CONNECTED TASKS EXPERIENCE TAU SO TO-DO CAN REALLY BE THE HUB OF EVERYTHING THAT’S RELATED TO EVERYTHING YOU NEED TO GET DONE. SO I HOPE YOU REALLY HAVE LOVED COMING IN TODAY AND LEARNING ABOUT USING TO-DO WITH ALL OF ITS LATEST FEATURES FROM INTUNE TO SHARING TO DARK MODE TO ALL THE LATEST CELEBRATIONS THAT WE HAVE. AND IF YOU’RE WARNING HOW TO START USING TO-DO YOU CAN USE IT ON BUSINESS ESSENTIALS, BUSINESS PREMIUMS, ENTERPRISE FRONT LINE ONE, ENTERPRISE E1 THROUGH TO E5 AND EDUCATION E1 THROUGH E4, A1, 2, 3, 4, 5, IF YOU WANT A LIST AFTER THIS, I’LL GIVE IT TO YOU IT’S ALL FINE IT’S LONG. IF YOU WANT TO KNOW ON TO-DO ON THE LATEST FEATURE AND ENGAGE WITH US COME TO THE TECH COMMUNITY, OUR TEAM IS SITTING THERE AND HAPPY TO ANSWER ALL THE QUESTIONS YOU HAVE AND, AGAIN, WE’LL POST ALL THE UPDATES FROM THIS SESSION THERE AS WELL. IF YOU WANT TO HEAR MORE ABOUT PLANNERSER’S LATEST FEATURES AS WELL GO TO THEIR SESSION THIS AFTERNOON. AND FINALLY IF YOU’RE REALLY KEEN ON LEARNING AND NOT JUST LEARNING BUT ALSO GETTING ACCESS TO OUR LATEST IT WAS AKA/INSID ERS AND JOIN OUR PROGRAM FOR WINDOWS AND ANDROID. NOW, THANK YOU SO MUCH FOR COMING TODAY, I REALLY APPRECIATE, I WOULD LOVE TO OPEN UP THE FLOOR TO QUESTIONS BUT IT’S BEEN GREAT I HOPE YOU’LL LOVE ENJOYING USING TO-DO AND OUTLOOK AS WELL AS PLANNER WITH

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